Hire Waipu Fishing Club

Waipu Boat and Fishing Club Inc – Terms and Conditions of Hire

The following rules for the use of the clubhouse have been set down by the management of the Club. These may be amended or added to at any time after the building has been hired out.

General Principle

The general principle is that the hirer is responsible for the care and safe keeping of the building, its contents (including crockery, kitchen utensils and glasses) during the period of hire and for the conduct of all persons using the club and facilities during that time.

Conditions of Hire

1. All bookings must be made through Waipu Boat and Fishing Club Inc.
2. The hirer must supply:
   1. Name of organisation or person hiring the club, on the "Hire Agreement" form.
   2. A permanent address, phone number and email address of the contact person to which communications may be sent.
   3. Any changes to the above information must be notified to the Club prior to occupation of the clubhouse.
3. 50% of the hire charge is required upon booking the clubhouse. The balance of the hire charge plus the bond is due 14 days prior to the event date.
   • Cancellation more than 14 days before the event date: full refund.
   • Cancellation less than 14 days from the event date: a $50.00 fee will be deducted.
   • Cancellation less than 7 days from the event date: the hire fee is non-refundable.
4. The hirer will be shown the premises and safety and evacuation procedures.
5. Any charges for:
   1. Damage to the building, including the plastic veranda curtains
   2. Damage or breakage to clubhouse furnishings or equipment
   3. Cleaning or additional cleaning after the hireage period
   4. Locking or securing the building where it is the hirer's responsibility
   5. False activation of the fire alarm system
   will be deducted from the bond and the balance returned. Should the bond be insufficient to meet the full cost, the hirer will be liable for the balance of the cost incurred. Subject to a satisfactory inspection within 48 hours, the bond will be refunded.
6. Sub-leasing of the clubhouse to a second party is strictly prohibited.
7. Smoking is strictly prohibited in the clubhouse. Smoking is strictly prohibited on the covered veranda area when the plastic veranda curtains are attached.
8. A representative of the club will provide a key to the hirer on the day of the hire. Long-term hirers are required to return the key after clean-up by 10.00am the following day, unless prior arrangements are made. Short-term hirers are required to return the key after clean-up on the day of the hire.
9. With a booking of four hours or less (short-term hire), exclusive use of the space will be provided for the duration of your booking. Please ensure that arrival and departure both occur within the specified four-hour window. For instance, if your reservation commences at 2:00pm, you are required to vacate the premises by 6:00pm.
10. The hirer undertakes to leave the club facilities including grounds in a clean, tidy condition. Premises and yard are to be cleaned and locked up by 10am the day after the hire, unless prior arrangements have been made.
11. The hirer undertakes to remove all rubbish including empty bottles, crates, cartons etc at the conclusion of the hire period. The Uretiti Transfer Station is on Tip Road, a short drive away. Check the Whangarei District Council website for opening times.
12. Security and safety of the function, premises, fixtures and fittings is the responsibility of the hirer. A sober, responsible adult must attend at all times.
13. It is strongly recommended that a security guard engaged at the hirer's cost is present from 9pm to keep the patrons safe and to secure the premises at the conclusion of the function. Local operator: Northern Districts Security, ph 09 430 3232.
14. The premises are to be vacated by midnight on the night.
15. The hirer undertakes to ensure amplified or other music ceases by midnight and must be kept to a reasonable level both inside and outside the clubhouse in accordance with council noise control regulations at all times.
16. Liquor is only permitted to be consumed within the club and its grounds in accordance with the requirements of the liquor licensing laws. No alcohol is to be sold unless the appropriate licence has been obtained from the Liquor Licensing Authority for the function.
17. The hirer shall not permit decorations to be attached to the walls, ceilings, floors, curtains or any part of the club with tape, staples, pins, drawing pins or nails. Blu Tack and string are acceptable and must be completely removed at the end of the hireage.
18. Furniture and kitchen utensils are not to be removed from the clubhouse and are to be left in a clean condition at the end of the hireage. All equipment including electrical services are used at the hirer's own risk.
19. The Waipu Boat and Fishing Club committee reserves the right to close any function immediately where the terms and conditions of this hire agreement are contravened during a hire period.
20. Failure to comply with these terms and conditions will result in the forfeiture of the bond.

About the Clubhouse

The clubhouse is at 100 Nova Scotia Drive, Waipu, on the southern side of McLean Bridge. It is 44 m² inside, with a further 30 m² undercover veranda with seating and a grassed area on the upper level. The site is 1,400 m² with generous parking. Please note the pontoon is a public area.

The clubhouse is sometimes unavailable due to organised Club activities.

Alcohol

• The Club does not hold a liquor licence, but you may serve alcohol on the premises.
• Hirers must manage any alcohol use within the law.
• If alcohol is to be sold, a Special Licence must be obtained from the Liquor Licensing Authority and displayed in accordance with the Sale and Supply of Alcohol Act 2012.

Smoking

• The inside of the clubhouse is non-smoking.
• Smoking is allowed in the undercover veranda area, except when the veranda curtains are down due to bad weather.

What's Provided

• Kitchen: electric oven, induction stove top, microwave, pie warmer, single-door fridge, kettle and hot water urn. Stocked with crockery, water glasses, cutlery, cooking/BBQ utensils and cleaning products.
• Bar: sink, triple-door bar fridge, and a variety of beer, water and wine glasses.
• BBQ with large hot plate. You will need to bring your own gas bottle/s.
• Toilets: separate men's and women's, stocked with hand wash, paper towels and toilet paper.
• Furniture: 7 matching trestle tables (seat 6 each), 50+ chairs and 2 bar leaner tables.
• Undercover veranda with timber seating.

Viewings & Contact

To view the facilities, email waipuboatandfishingclub@gmail.com or phone Linda on 027 666 6371.